[25606] - Office Coordinator / Receptionist

(Fixed Term Contract – 9 months)

Full time permanent hybrid role

Our client is a global brand organisation recruiting for an Office Coordinator/ Receptionist to work on a fixed term contract basis.

Key Responsibilities:

Reception

Ensuring reception area is a welcoming and immaculate space.
Provide professional ‘front of house’ service to all staff, clients and visitors alike.
Answering calls coming into the main GPJ phone number, taking messages and directing appropriately.-

Office Coordination

Taking ownership of the office environment, creating a welcoming space that reflects the agency’s culture, fostering a positive and collaborative workplace culture.

Meeting rooms & communal areas

Ensure all meeting rooms are kept clean and tidy throughout the day – cups/plates removed, meeting tables/chairs in place, correct equipment in place.

Office meetings & events

Supporting onsite meetings and events as needed for the team.
Organising catering and refreshments as required, placing orders, liaising with suppliers and managing any special dietary requirements.

Postal deliveries/collections

Liaising with the main building reception in regard to the daily postal delivery; once received sort mail ready for collection by team members.

– Office supplies and furniture

Ensure stock levels are maintained for all basic stationary, corporate stationery, items for

Health & Safety & First Aid

Monitoring and maintaining office health and safety standards, including emergency supplies and protocols, ensuring compliance with regulations.

Building Management

Liaising with building reception and management company in respect of office security, cleaning or maintenance of communal areas and fire safety.

Person Specification: