Full time office-based role (may be some flexibility following training period)
(Interview required)
Key Objectives
The HR team is a small team of three that are looking for a Temporary HR Co-ordinator to provide a range of administrative duties to support the team and business to the highest standards. This will involve working with employees based in 8 different countries with 200 employees (approx.)
Responsibilities
HR Administration
Manage the paperwork flow during the employment cycle
Maintain employee data to ensure the information is complete and accurate
Work alongside the HR Advisor and the Payroll Manager to ensure people are paid correctly and on time
Support local staff in Italy and Dublin with HR administration related activities
Cleansing documents (both electronic and paper records) and managing ordering and organising of the off-site archive boxes for document shredding where necessary.
Support the implementation of new HR system (Oracle)
Recruitment & Onboarding
Supporting Managers on arranging interviews and assessments
Coordinate the induction for new employees and carry out the HR induction
Update the induction deck and benefits posters
Arrange access rights for new starters on various platforms (e.g. LinkedIn Learning)
Support the line manager during the probationary review period
Other
Support engagement activities e.g. Summer Party
Support the HR team with ad hoc projects
Person Specification
Essential
HR Office work experience
Strong interpersonal and communications skills, both written and verbal
Excellent administrative skills
Good time management and self-organisational skills with an ability to multi-task and work to deadlines
High degree of integrity and confidentiality
High standards of accuracy and attention to detail
A good working knowledge of Microsoft Excel is essential
Working knowledge of relevant HR systems – Work Zoom, ADP or Oracle is a distinct advantage
Ability to work effectively in both a team environment and unsupervised with a degree of flexibility towards working hours and tasks assigned
Proactive, positive attitude to work, able to use initiative and act with independence and integrity
Experience of liaising confidently and effectively at all levels within an organisation
